Job Description
We’re seeking a world-class Executive Assistant to be the CEO’s primary force multiplier - owning calendar, communications, and coordination so our leadership can move faster with fewer blockers.
In this fast-paced role, you’ll turn priorities into action.
You’ll manage the CEO’s inbox, calendar, meetings, and travel; capture decisions and follow-ups; and ensure information flows accurately across teams.
If you love clarity, speed, and being three steps ahead - while handling sensitive matters with impeccable discretion - this role is for you!
Key Responsibilities
Executive Operating Rhythm
+ Run the CEO’s daily/weekly cadence: surface priorities, flag conflicts, and secure decisions on time.
+ Keep real-time visibility on the CEO’s schedule, meetings, deliverables, and dependencies.
+ Maintain rigorous confidentiality for all sensitive information and records.
+ Daily Execution
+ Triage and manage the CEO’s inbox; prioritize high-value messages and reduce noise.
+ Prepare and format memos, emails, presentations, and reports; draft confidential correspondence with care.
+ Join key CEO meetings to capture crisp notes, owners, and deadlines; drive follow-through to done.
+ Coordinate personal/professional appointments and ensure the day runs smoothly.
+ Maintain an organized digital workspace and uphold professional standards at all times.
Weekly / Monthly / Quarterly Cadence
+ Weekly: review upcoming deliverables, reconcile calendar vs.
priorities, and confirm logistics for all commitments.
+ Monthly: organize event/webinar logistics; conduct targeted research to support projects and briefings.
+ Quarterly: coordinate schedules and materials for leadership goals, webinars, and CEO initiatives.
+ Semiannual: support performance review logistics and leadership sessions.
Information Stewardship & Communication
+ Ensure timely, accurate flow of information to/from the CEO and stakeholders (internal & external).
+ Protect data integrity across calendars, files, meeting notes, and task trackers.
+ Serve as a trusted point of contact for executives, employees, clients, and partners.
Travel & Event Logistics
+ Own end-to-end travel (air, hotel, ground) and meeting logistics; anticipate contingencies.
+ Confirm agendas, materials, and success criteria for all engagements; de-risk surprises.
Culture & Ways of Working
+ Model ownership, integrity, and solution-orientation; contribute constructive feedback with proposed fixes.
+ Capture learnings in our “ EA Playbook” and help the team avoid repeat mistakes.
+ Be a team player who elevates outcomes over ego.
Requirements Experience & Scope
+ Proven experience supporting a senior executive (agency/marketing/tech environment a plus).
+ Demonstrated success juggling multiple priorities, managing up, and driving closure without drama.
+ Fluent in handling confidential matters and challenging personalities with professionalism.
Operating Systems & Tools
+ Outlook/Email, Calendar, Microsoft Teams - advanced proficiency.
+ ClickUp (or similar work management) - working proficiency.
+ Strong general tech aptitude; quick to learn new tools.
Leadership & Communication
+ Exceptional written and verbal communication; sharp judgment and attention to detail.
+ Time-management ninja with reliable follow-through and proactive problem-solving.
+ High EQ, adaptability, and poise under pressure.
Success Metrics
+ Execution: % of CEO action items completed on time; meeting follow-ups closed within SLAs.
+ Time Use: Reduction in schedule conflicts; increased focus time for the CEO.
+ Quality: Accuracy of deliverables; stakeholder satisfaction (internal/external).
+ Reliability: Zero confidentiality lapses; smooth travel/events with minimal escalations.
Compensation
$1,300 - $1,500 USD/month (US-based benchmark).
Job Profile
+ Location: Fully remote (US/Global).
+ Education: Bachelor’s welcomed but not required; English certification a plus.
+ Tech Setup: Modern laptop, reliable broadband, camera/headset for executive-level meetings.
Essential
+ Prior experience in an agency environment.
+ Familiarity with webinar/event coordination and research support
About No Joke Marketing
Work directly with a visionary CEO in a high-energy, fully remote culture.
You’ll gain exposure to top-level decision-making, grow your operations toolkit, and contribute to an organization that values momentum, learning, and world-class execution.
Benefits include competitive pay, generous time-off, wellness-minded culture, and real career growth opportunities.
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